In this product spotlight, we’ll look at the features and benefits of eGoldFax and how it is redefining the way businesses fax.

Streamline your Faxing Process

Say goodbye to clunky and expensive fax machines, busy phone lines, and manual document management. eGoldFax is a cloud-based faxing solution that allows you to send and receive faxes from your multifunctional printer (MFP), computer, or phone, at any time. With a simple and intuitive interface, seamlessly manage your faxing needs with just a few clicks. No more dealing with paper jams or waiting for confirmation pages – eGoldFax automates the entire process, saving you time and resources. 

Enhanced Security and Compliance

Security is a top priority for businesses, especially when it comes to sensitive and confidential information. eGoldFax addresses these concerns by providing robust security features. All faxes are encrypted with Transport Layer Security (TLS) 1.2 during transmission and storage, ensuring that your documents remain confidential. It also offers advanced features such as audit trails, access controls, and disaster recovery, helping you maintain compliance with industry regulations such as HIPAA, GDPR, FERPA, NIST and more. 

Efficiency and Cost Savings

Switching to eGoldFax not only streamlines your faxing process but also brings considerable cost savings, saving you over $600 dollars compared to traditional faxing.  This is because eliminating the need for physical fax machines, paper, ink, and phone lines significantly reduces your overhead expenses. Additionally, eGoldFax offers flexible and scalable plans, allowing you to pay for the service based on your usage. This eliminates the need for long-term contracts or expensive hardware investments, making it a cost-effective solution for businesses of all sizes. 

6996É«»¨ÌÃ: Proudly Providing eGoldFax

Faxing may seem outdated, but it still remains a vital tool for many businesses. However, that doesn’t mean it can’t evolve to more seamlessly integrate with the modern era. eGoldFax revolutionizes the faxing process, making it more efficient, secure, and cost-effective. At 6996É«»¨ÌÃ. We’re proud to be a provider of this innovative resource. Ask us today about helping you say goodbye to outdated fax machines and embrace the convenience and efficiency of eGoldFax. 

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As powerful pieces of technology designed to organize your business’ digital information, content management systems are crucial for maintaining the efficiency and productivity of your operation. Ready to elevate your business to the next level? Join us as we discuss content management, its benefits, and how to determine if a content management system is right for you.

What is Content Management and Why is It Important?

Content management is the process of organizing, storing, and distributing content within an organization. It involves the creation, modification, and publication of digital content in various forms. To make this process easier, a software application known as a content management system (CMS) is used, which enables businesses to create, edit, manage, and publish content seamlessly.

Without content management, it’s easy to become overwhelmed with scattered and uncontrolled content. As businesses grow, so does the amount of information they are responsible for. Eventually, an organization without a CMS loses control and runs into the issue of numerous data silos getting in the way of managing accurate and easy to access information, wasting valuable time in the process. A content management solution allows businesses to organize their data into a centralized and accessible system, facilitating easy navigation and effective management.

Benefits of Having a Content Management System

1. Centralized Repository

As a primary benefit, content management systems provide a centralized repository for storing and organizing digital content. Instead of searching through countless folders and drives, employees can quickly access and retrieve the information they need, saving time and increasing productivity.

2. Streamlined Collaboration

In a collaborative work environment, it’s crucial for team members to access and work on the same version of a document or content file. The CMS enables real-time collaboration—allowing multiple users to edit and contribute to documents simultaneously. This streamlines teamwork and enhances communication within the organization.

3. Enhanced Security

Content management systems provide robust security features which help protect sensitive information. With content access controls, administrators can define which employees have access to certain files and folders. This ensures confidential business data remains secure and prevents unauthorized access.

A content management system ensures data safety through powerful tools like access controls.

4. Efficient Workflows

Because a CMS incorporates workflow functionalities, it helps automate and streamline what would otherwise be time-consuming processes. Workflow management ensures that content is routed to the appropriate people or departments for review, approval, and publishing—this reduces bottlenecks and improves efficiency.

5. Scalability

Content management systems are highly scalable, allowing businesses to accommodate their growing needs. Whether it’s adding more users, increasing storage capacity, or expanding functionality, a robust CMS easily adapts to changing requirements.

6. Cost and Time Savings

Manual content management processes take time, labor, and other resources. These costs stack up! However, a CMS eliminates many of these factors, saving you time, money, and manpower.

Is a CMS Right for You?

If you’re not sure if a content management system is right for you, consider evaluating the following:

• Content rules – How strong is your governance over how your content is created and managed?
• Process Optimization – Is workflow standardized and automated to the best it can be?
• Data Architecture – Does your data follow specific tagging and organization processes across your organization?
• Scalability – How easy will it be to manage your content as your business grows?
• Security – Do you have serious concerns about potential security gaps in your current management system?
• Ease of Use – Can everyone easily find what they need quickly?

If any of these factors concern you, then implementing a CMS into your organization is a wise decision.

Content Management Solutions by 6996É«»¨ÌÃ.

Implementing a content management system can be a game-changing decision for your business. From centralized content storage to enhanced collaboration and improved workflows, the benefits are undeniable. At 6996É«»¨ÌÃ., we offer state-of-the-art content management system solutions tailored to meet your business’ unique needs. Contact us today to learn more and take the first step towards managing your company’s data with ease.

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Yet, traditional approaches can be labor-intensive, time-consuming, and error-prone. Enter automated document workflow: technology which automates and standardizes repetitive tasks, thus addressing these challenges and revolutionizing how businesses handle their document workflow.

Manual Management = Wasted Resources

Managing documents manually leads to a range of complications that impact your organization’s time, money, collaboration, and overall productivity. Firstly, the time-consuming nature of scanning, organizing, and storing physical documents can significantly slow down operational processes. Searching for misplaced or misfiled documents further exacerbates this issue, wasting valuable employee hours.

Moreover, storing and maintaining physical documents comes at significant cost: including printing, storage space, and supplies. These expenses add up quickly, straining your budget. Additionally, the lack of version control and document tracking increases the risk of errors, resulting in the use of inaccurate or outdated information. This hinders collaboration across departments, siloing information, and leading to inefficiencies and delays in decision-making.

Embracing Automated Document Workflow

Automated document management offers a comprehensive solution to address these challenges and optimize business processes, offering multiple benefits for organizations of all sizes.

Streamline Document Capture and Organization

With automated document workflow, businesses can digitize paper documents quickly and efficiently. Document scanning solutions enable companies to convert physical documents into searchable digital files, making retrieval and access effortless. These digitized documents can be securely stored and organized using advanced indexing and metadata, making documents easily retrievable through a quick and effortless search prompt.

Enhance Collaboration and Accessibility

Automated document management promotes collaboration by providing secure, centralized access to documents across departments and remote teams. Utilizing cloud-based document management systems empower businesses to work collaboratively on documents in real-time, eliminating the need for multiple versions and ensuring everyone has access to the most updated information. This not only eliminates the chance of errors and speeds up decision-making, but also enhances communication and fosters cross-departmental collaboration.

Automated document workflow makes collaboration easier than ever.

Improve Compliance and Security

Compliance with industry regulations and data security are critical concerns for businesses. Automated document management solutions offer robust security features like permissions-based access and encryption to protect sensitive information. Thus, the integrity, confidentiality, and privacy of your valuable documents is ensured.

Increase Efficiency and Productivity

According to the Harvard Business Review, on tasks that could be automated. Automating document workflows significantly reduces manual tasks and frees up nearly half of your employees’ time for more strategic initiatives. Features such as automated routing, notifications, and approvals eliminate bottlenecks so documents move seamlessly through various stages of workflow.

Cost Savings

Shifting to automated document workflow results in substantial cost savings—minimizing or eliminating the need for physical document storage, reducing printing and supply expenses. As an additional bonus, businesses can redirect these resources towards growth-oriented initiatives.

The Solution for the Future

The future of business lies in embracing automated document workflows. Addressing the common struggles faced in document management unlocks enhanced productivity, collaboration, and cost savings. With 6996É«»¨ÌÃ.’s comprehensive automation solutions, your organization can navigate the digital era seamlessly, streamlining document workflows, and positioning yourself for success. Embrace automated document management and reimagine how your business operates in the future.

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What is a Digital Content Management System (CMS)?

A digital Content Management System (CMS) is a type of strategic software application that allows authorized users to create, update, and organize their digital content without needing oversight from experts. Through this system, teams can easily collaborate on projects, produce quality content, and streamline their workflow within an automated, scalable infrastructure.

At 6996É«»¨ÌÃ, we offer three applications under our fileSMART solutions that automate digital content management processes:

• DocuWare: Through our DocuWare software, we can digitally automate workflows for all your manual document processes. This includes document management, retrieval, storage, organization, and delivery of files to customers faster than before. In turn, DocuWare frees up time and energy for your employees to focus on important projects and significantly improve customer service.
• DM Connect: In line with our document and file storage solutions, we promote °­³Û°¿°ä·¡¸é´¡â€™s DMConnect business application, allowing users to route all scanned physical documents into digital files through a multi-function printer. This process not only cuts time on manually recreating important documents, but also streamlines the storage, retrieval, and sharing of files! As a result, DMConnect enhances data accuracy and shareability across your organization, thus ensuring easier workflows with fewer security concerns from your IT department.
• Quadient Inspire: Quadient Inspire software allows businesses to create or deliver personalized content across multiple channels from a single, centralized hub. Supported on cloud-based software, Quadient Inspire helps cut down time and energy needed to access their digital infrastructures, thereby helping your office connect and communicate at a faster, more reliable rate.

Digital content management solutions help automate document processes and improve daily workflow.

Business Benefits of Using Digital Content Management

Regardless of your organization’s size or industry, digital content management can give you a significant amount of control and power over your document workflow. With our DM Connect, Docuware and Quadient Inspire applications, you can easily automate and optimize file management through a private, cloud-based database. Here are a few benefits businesses can expect by using digital content management:

Enhanced Organization Collaboration

Tracking changes and developments of various documents can seem impossible within a large organization. Thankfully, digital content management systems allow team members to create, edit, and track changes within documents—anywhere and anytime. Furthermore, digital CMS programs have workflow scheduling capabilities, which can help the team organize their tasks and simplify delivery without conflict.

Easy and Controlled Access

With a digital CMS program, you don’t have to be an IT expert to develop content. Direct and easy to manage, digital content management systems operate in a way that anyone can store, share, or manage files if given access. As a result, the systems can be quickly implemented into workflow without much training, giving employees the tools to optimize document delivery without delaying projects. Since some content may be confidential, businesses can also establish user permission within these applications, ensuring documents are private and secure.

Cloud Storage

One of the best aspects of using a digital content management system is how your files are protected within a single cloud storage system. Whatever assets you have—contracts, client files, financial records—everything can be collected and managed through the CMS. This makes determining your content inventory and data accuracy much easier, as all file versions are marked to determine their last update of information. Quadient Inspire is especially helpful for content management, as its technology helps you track customer interactions to content on any connected device!

Entrust 6996É«»¨Ìà with Your Digital Content Management

More companies are using digital content management systems to improve their document processes. When you need applications to help manage and optimize the delivery of digital files, CMS programs are the solution. Explore 6996É«»¨ÌÃ’ fileSMART solutions to see how to improve your document processes today.

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Overview of Cloud Computing and Document Management

Document management is one of the primary services we at 6996É«»¨Ìà offer to customers. Through our Content Management System (CMS), we provide advanced IT solutions and services to help manage, process, store, and organize all your documents within an accessible, digital space.

But where does cloud computing come into play? Simply put, our CMS solution is supported by cloud computing software, wherein we scan and digitally store all client files onto a remote space our IT personnel manages. Through cloud computing, we can observe analytics, changes in data, track orders, and give invaluable business insights into your infrastructure. In turn, workflow is streamlined by giving employees quick and easy access to the company files they need to complete their tasks, while freeing office space from storage and clutter. From payroll to contracts to legal paperwork, departments throughout your organization will appreciate the value of a document management solution provided by cloud computing software.

What Cloud Computing Offers as a Document Management Solution

Cloud computing offers a variety of benefits as a document management solution! No matter the size of your organization or data you work with, document management ensures productivity to help your business grow. Hassle-free and secure, cloud computing enables employees to work quickly and efficiently with freedom to access the documents they need at any time. Let’s look at the specific benefits:

1. Mobile Accessibility and Sharing

Through cloud computing, organizations can rapidly and efficiently access important data from anywhere at any time. Today, companies need to have full access to information remotely. Luckily, our DM Connect service enables you to connect, store, and distribute multiple files easily across a secure network. So long as Wi-Fi or internet access is available, cloud storage can be accessed from any device. This allows employees to collaborate on projects and update information without a VPN.

With cloud computing, employees can access or edit documents while mobile so long as they have internet access.

2. Simple Scalability

Business growth increases the amount of data your business must store. Not all systems can manage an influx of information, resulting in lost files as new documents push out older documents. With cloud computing, though, document management and storage growth is easily scaled. With our IT experts monitoring and organizing your network, 6996É«»¨Ìà collects your new and old data without compromising on work speed or efficiency.

3. Less Costs

Nowadays, businesses require simpler means to access the data they need without diving into the filing cabinet. What’s great about using cloud computing as a document management solution is how companies can cut costs by automating manual scanning processes into a single digital workflow resource. This solution frees up time and energy printing all documents in person, so employees have more time to focus on daily tasks.

4. Enhanced Security and Compliance

Client data security and privacy should be prioritized above all else. Thus, our document management solutions are supported by cybersecurity measures to proactively monitor, track, and block hackers and malware from your network. Even if disaster strikes, the security of cloud computing software helps ensure your business can recover with backup information. This is especially important for organizations whose IT departments and solutions must follow NIST or other legal regulations.

Secure Document Storage with 6996É«»¨ÌÃ, Inc.

At 6996É«»¨ÌÃ, we pride ourselves on providing customers quality Document and IT solutions to guarantee access to their information. Cloud computing allows our IT experts to ensure your data is safe, managed, and organized 24/7. Contact us at 6996É«»¨Ìà today to learn more.

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What is Business Continuity?

Business continuity plans strategically cover the actions and responsibilities needed to ensure your business assets are secure following a sudden disaster. The primary goal of any business continuity plan is to keep critical company operations running in order to maintain normal workflow, thereby minimizing delays and recovery time. Some essential factors to set up in a business continuity plan include:

• Secure an Emergency Backup/Remote work environment for employees.
• Maintain communication systems
• Establish network, IT, and application alternative access throughout the company
• Keep a list of crucial documents, programs, and essential personnel contact information close

If a business continuity plan is well organized and followed accordingly, most organizations can return to standard operations with little damage incurred from the disruptive event.

Although these plans cover a wide array of potential disasters—such as building damage, hazardous weather, public health concerns, or cyberattacks—businesses must justify all legal regulations and continuity procedures to enable emergency operations. Therefore, companies looking to establish a business continuity plan must first undergo a risk assessment to analyze their most important programs, services, and personnel needed to run even under difficult circumstances. Considering the recent struggles businesses have undergone since the pandemic, it’s crucial that business owners create stable business continuity plans to withstand sudden disastrous events.

Disaster Recovery Explained

Unlike business continuity plans, disaster recovery specifically covers the restoration of all essential business IT network data and applications after a disaster. Most disaster recovery processes identify the disruption’s source and resolve the issue without impacting project deadlines. Failure to restore essential IT operations or resolve the disruption in time may extend downtimes, delay major projects, damage data, and even cost your company clients.

Since this plan covers disruptions within the company’s entire network, disaster recovery protocols often cover power outages, natural disasters, or human errors that could damage your data. As such, disaster recovery plans also detail step-by-step instructions for IT personnel to restore important applications according to any number of disastrous scenarios.

Unlike Business Continuity, Disaster Recovery plans ensure your business’ internal IT network and apps are restored.

The Distinction between Business Continuity vs. Disaster Recovery

What makes business continuity vs. disaster recovery plans so different is simple: timing. But this difference makes these plans perfectly complement each other. Where business continuity works to return normal company operations during and throughout a disaster, disaster recovery repairs IT services to mitigate further damages or delays. Thus, business continuity supports an organization’s long-term productivity and disaster recovery ensures all internal systems return once the disaster has passed.

Due to recent concerns towards cyberattacks and environmental hazards, it’s become crucial that businesses implement BCDR plans into their overall corporate infrastructure to ensure office production and productivity following a crisis. When creating business continuity and disaster recovery plans, business owners must implement:

• Routine Assessments: Regular assessments and updates must be made to all business processes to expose threats, cybersecurity risks, or flaws within your business structure. Once complete, BCDR plans should be updated per newfound information.
• Test Backup Plans: All BCDR plans must be reviewed annually to determine recovery protocols and procedures are at optimal efficiency. This evaluation includes network backup storage, accessibility, and emergency location availability.
• Data Recovery Storage Operations: Losing data can set your business productivity back months. Therefore, it’s important to know exactly where your data and assets are stored in the event of a disaster. Assigning an IT recovery team to handle emergency response reduces operation delays and helps to efficiently coordinate the return of important office functions.

Secure Your Disaster Recovery with 6996É«»¨ÌÃ

Overall, business continuity and disaster recovery plans support the restoration of your company’s operations—minimizing damage while maintaining connections between your employees and clients. When planning your BCDR protocols, rely on 6996É«»¨ÌÃ’ IT management and Disaster Recovery solutions to get your organization back on its feet when you need it most! To learn more about our backup solutions, contact 6996É«»¨ÌÃ, Inc.

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What is Workflow Automation?

Workflow automation is the use of advanced tools and software to improve office productivity. Using this software, anything from product design to delivery is automated, speeding up the production process and allowing employees to focus their energies on more important projects. Often, software is used to streamline repetitive, tedious tasks to enable a better use of time and resources for company staff. Some examples of tedious yet necessary tasks workflow automation covers are:

• Calendar events and invitations
• Payroll and accounting measures
• Distribution of daily workload, tasks, and assignments
• Email alerts or notifications on project status and final approval
• Deadline notifications
• Data synchronization to update applications or correspondents on a project
• Metric reports on conversions and product sales on a monthly/yearly basis

Due to its design, workflow automation software can even help organize and update the company’s quarterly productivity and growth.

Workflow automation can improve office productivity and stress within the workplace.

Advantages of Implementing Workflow Automation

No matter which programs are put into your office, there are ways businesses can implement workflow automation. From tracking time on projects to compiling employee schedules, workflow automation programs assist most departments:

Marketing

In most marketing operations, digital marketers rely on workflow automation to track analytics and metric data. After creating different advertisements or content, marketers require automated software to report on how customers respond. From this data, marketers can strategize how to best market for their clients and report how clients gain attention from the ads.

Sales

Sales departments can use automated Customer Relationship Management (CRM) software to help build better relationships with customers. Taking the time to find out what each customer needs is tedious, exhausting, and time-consuming. Through CRM software, though, sales personnel can automate communication and feedback with customers, allowing teammates to discuss what changes to make in sales strategies.

Finance

Workflow automation helps limit errors in the finance department. Monitoring expenses, employee income, and taxes manually can easily overwhelm advisors, leading to errors down the line. Through automated payroll and document management, company payments and income are distributed on time, reducing the risk of legal backlash or compliance issues.

Through workflow automation, easily manage all office finances and workflow reports for employees.

IT Support

Of all departments, one that relies on automation most is IT. Being the department in charge of network access and security updates, IT personnel regularly use automated Multi-factor Authentication (MFA) systems to allow employees access to company data without answering each request throughout the day. Furthermore, most IT departments now input cloud storage systems to monitor and track important digital files within the business. Not only is the software simple to use, it’s also secure to protect data from cybercriminals.

Daily Operations and Delivery

In addition to ensuring data accuracy and performance throughout the company, workflow automation systems improve office production and delivery through programming, updating, and scheduling product deployment. For example, if you want to deliver brochures or coupons for products, you can schedule prints through managed print services and handle delivery. These services are particularly important for businesses looking to enhance the customer experience with custom printing, laminated documents, or bulk orders. Using managed print services for workflow automation, businesses avoid the risk of excessive orders and track delivery, ensuring timelines are met without incurring extra expenses.

Enhance Workflow Efficiency with 6996É«»¨ÌÃ, Inc.

At a time when companies are pressured to speed up delivery and meet customer demands, workflow automation ensures staff workloads are manageable and as stress-free as possible. When you automate the tedious processes, every department in your company thrives, improving relationships with customers and employees alike!

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What are Managed Print Services?

Designed to oversee, analyze, and improve printing in a simplified manner, managed print services (MPS) enhance your business’ overall productivity by taking over printing documents and devices. Using a team of expert technicians, managed print services develop personalized plans to help clients manage their professional documents, typically by repairing machines or delivery flaws in order to streamline their services.

Benefits of Managed Print Services

When businesses try to manage their own print services, valuable time and support is frequently taken away from important projects, resulting in delays and lost productivity. Therefore, companies rely on managed print service providers to cover tedious print management tasks. So, how does this improve office productivity? Here are some examples:

Better Productivity

Initially, managed print service providers analyze and establish network connections to the clients’ important printing documents and devices currently in use. In this process, companies undergo a complete audit to strategize where improvements in delivery and production are needed. Once complete, providers are able to figure out where upgrades in document delivery, print usage, device repairs, and security upgrades are most needed to enhance office productivity. From there, managed print services will continue to help clients improve their printing efficiency and production beyond current measurements.

Controlled Tracking

Through managed print services, companies receive regular reports not only on expenses, but also where your documents are going throughout the delivery process. Generally, it’s difficult for companies to keep track of where every document goes unless confirmed by vendors; however, with MPS, you receive a collection of digital invoices and notices which identify the types of documents as well as their confirmed delivery time.

Cost-Efficient

By directing certain repairs to improve document delivery and printing quality, managed print services also aid businesses in cutting wasteful costs. These production savings often come from MPS’s strategy to streamline printing, which includes making document delivery faster as well as upgrading the office space with modern printing equipment. By creating a more effective work environment and user-friendly space when printing, businesses reduce IT support in these areas, enabling IT team members to return their focus to major projects or internal software upgrades throughout the company.

Higher Security

Incorporating managed print services into your office functions comes with improved security measures and efficiency. New printing copiers, fax machines, and scanners now come with network connection capabilities to connect all devices within a department. However, Wi-Fi networks can be hacked, risking not only sensitive information but also energy from your IT team as they try to block the virus. Through managed print services, providers use their own protection networks to monitor client data, providing more protection through digital document management. Moreover, managed print services can notify and track unauthorized access attempts, keeping data accessible while blocking and identifying weaknesses within your cybersecurity. Therefore, managed print services function as a protective coverage to manage and secure documents from intrusion.

Enhanced Supply and Maintenance Support

Often, managed print services can remotely monitor printer ink and toner levels when linked to a joint network. As a result, offices will be stocked with the right amount of supplies for their needs, meaning productivity won’t pause during daily tasks nor will providers overcharge clients with more printing supplies than necessary. Clients will find their office operations smoother and more efficient when all printing supplies and device maintenance is covered by managed print services.

Choose 6996É«»¨Ìà as Your Managed Print Services Provider

Overall, managed print services provide the utmost support to help businesses improve their time, energy, and quality of documents and prints within their services. In turn, organizations stand to increase their productivity and customer experiences with customers and by using an MPS provider to take care of important documents and device repairs. Even employees will see the benefits of managed print services without the worry of printer ink supplies and repairs holding up important presentations or tasks.

At 6996É«»¨ÌÃ., we offer extensive managed print services to customers in printSMART, servicing repairs or resale of new and refurbished copiers or printers for all your office needs. To better protect your printed business documents and information, check out CSI’s SMART solutions or contact us today!

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The UpTime Guarantee provides numerous benefits for our customers including the following:

• If you call with an issue, CSI help desk support will help you live, or return your call within an hour.
• If your issue requires one of our factory-certified technicians to come onsite, they will be there within 4 hours.
• If we cannot fix a copy/print/scan device in a timely manner or while onsite, we will offer a loaner replacement with the same capabilities until yours is fixed, at no charge.*
• In the event of a machine being down and an impending deadline, CSI will complete the print projects that you need.**
• If you have any dissatisfaction with a machine you leased or purchased through us, please feel free to call our owners, Troy and Michelle Paterson, at 515-262-2100. If the issue is not resolved within an agreed upon timeframe, we will replace it like for like.

*subject to availability of high volume consoles
**does not apply to mail or shipping projects

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1. Increase the Efficiency of Your Office

Managing stacks and cabinets full of paper decreases the efficiency of a business. With digital software and hardware solutions, your employees and managers will be more efficient at doing their jobs. People will not have to wait for someone else to finish with an important file because multiple points of access allow several employees to see the same files simultaneously. If your business is growing, you’ll want your software solutions to be able to expand with you and accommodate your changing needs for information security and access.

2. Save Money on Supplies

Paper, ink, toner, copy machine, and printer costs can add up quickly for many businesses, and according to a study by the Gartner Group, 90 percent of businesses don’t know how much they spend on printing every year. By switching to a hardware/software solution to use less paper or even go paper-free, your office could save a significant amount of money. Less paper also means you will need fewer file cabinets, folders, or storage bins. Eventually, businesses will also have to pay for the shredding, recycling, or disposal of unneeded papers. By using digital solutions to reduce your paper usage, your organization can avoid those additional fees.

3. Manage Time More Productively

When information is stored via software, employees will have an easier time finding files and documents. Instead of rummaging through multiple file cabinets or piles of papers, they can turn to the digital solution, enter their search terms or file name, and quickly pull up what they need. You even have the option to set up editing and read-only options for documents. This ensures that multiple people are able to access certain documents, but only those with permission can edit them. Files can be accessed from anywhere at any time, allowing employees to work remotely when needed.

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